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Updated by Roland Lefevre (Uditha Dharmawardhane) on Aug 20, 2015
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10 Things to Prepare Before Attending a Conference

In today's business environment corporate executives are often required to attend various conferences. It is very important to make the most of these conferences, as you can with the following tips.


Organize your documents, sessions and schedule

Naturally you must take care to organize all the documents you will require, as well as your trip itinerary and flight confirmation numbers. Apps such as TripCase, Tripit and Gateguru will enable you to organize your travel requirements on your smart phone. Additionally you can make use of apps that provide guides to cities, things to experience, names of restaurants and convenient connectivity.


Attitude, mindset and energy

It is very important to achieve a positive and motivated mindset when arriving at a conference. You should ensure that any loose ends, incomplete projects and tasks are dealt with prior to your departure. You may choose to go through some motivational material or download a helpful app. At the event itself, smile, and be pleasant and polite.


Cards and branding statements

You should always have a well-designed business card to offer to delegates that you meet at the conference featuring your company logo, contact information and designation. In response to a query regarding your line of work, you should be ready with your professional response that initiates a relationship and provides information that sticks in the mind of the asker.


Meeting people

The principal objective of attending conferences is to obtain the chance to meet business colleagues, presenters and speakers who you interact with and influence your company in the corporate environment. You should have a thorough knowledge regarding their business background, current activities, books, and so on in order to be able to initiate fruitful conversations.


Initial questions and conversation starting points

You should be ready with a number of questions that will break the ice and create common ground. For example, you can inquire whether the person has attended previous editions of the conference, or what his or her greatest accomplishment this year has been. This will enable you to initiate a rewarding relationship with other delegates.


Allocate some random time

It will probably be helpful to allocate some additional time to allow for random meetings with other colleagues and delegates. For example, you may have the opportunity to meet interesting people in unanticipated places like lobbies, airports, queues and even washrooms. If you are organizing a conference in Indonesia and require a convention centre Bali offers, the Bali International Convention Centre would be an excellent choice, offering outstanding facilities and amenities.


Use social media

The focal points of the conference should be integrated with your strategy in social media. You should employ LinkedIn to forge a connection with the delegates you meet. Additionally you should use Google+ and Twitter to interact with the people you have encountered. You can also make use of Facebook to display useful videos and pictures of yourself.


Content marketing strategy

You should focus on the content marketing tools and platforms in which you are recognized and undertake the greater part of your activity in. You should exploit your website to focus on the individuals, ideas and sessions that captured your interest. You should take the initiative to take a host of pictures and videos of the people that you met and post them on YouTube, Google+ and Facebook.


Technology, batteries and cords

Go through all your devices and accessories to make sure that you have all the technology, cords, batteries and chargers to enable you to capture each significant moment and use it appropriately. It is crucial to be conscious of battery power on all of your devices and recharge them in advance.


Plan to follow up

After the conference, take care to organize the business cards, materials and relationships you have forged. It is good practice to allocate a number of days after the conference to communicate with the different individuals you met at the event. You should arrange contacts with them on suitable social media, or, if they work nearby, arrange meetings in person.