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Updated by Sita Peri on Oct 08, 2014
Sita Peri Sita Peri
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Collection Development Policies for Institutional Repositories

A list of collection development policies of various universities to guide the policy devt. of POAR.

Policy for Submitting and Requests for Withdrawing Content

This is a good example of collection development policy document
This document outlines the policies established for the current and future collections. It also talks about withdrawal of content from IR

CalPoly Contributor Agreement Form

Example of contributor agreement form

SHERPA Services : Four useful tools for open access repositories

RoMEO - Publisher's copyright & archiving policies
JULIET - Research funders archiving mandates and guidelines
OpenDOAR worldwide Directory of Open Access Repositories
SHERPA Search - simple full-text search of UK repositories

SPARC Checklist and Resource guide : See Page 24 for policy

SPARC Checklist and Resource guide for institutional repositories.

REPOSITORY MANAGEMENT AND POLICY ISSUES ...................................... Page 24

Good OA : Good practices for policy development

This is a highly recommended website link to guide policies about Open access. ** Note: This is not the institutional repository policy. However, it is closely related to how we might frame our POAR policy.**

Other selected articles on collection development

This selection of articles and presentations represents general research on collection development

Georgetown University collection policy

Authors / units may submit works for which they are the sole rights holders, or for which they have obtained permission to submit from all co-authors. The repository accepts a wide range of digital materials, including text, images, video, and audio files. Possible kinds of content include, but are not limited to the following:
Journal articles
Working papers
Conference papers
Theses and Dissertations

Indiana university

Publications such as articles, books, book chapters, musical scores, librettos, works of fiction, Web sites,Presentations, proceedings, poster sessions, workshops at state, regional, national or international conferences
Performances that have been presented, evaluated, reviewed or critiqued in some way
Creative works that have been exhibited, evaluated, reviewed or critiqued in some way
Patents that have been approved or technological innovations that have been commercialized,Technical reports, documents and manuals that have been recognized as a professional or industry standard Performance
Works in progress, pre-prints, instructional materials and other professional contributions should be added to the Faculty Profiles section of Opus: Research & Creativity at IPFW.The work of IPFW undergraduate and graduate students may also be deposited.

Penn Libraries collection policy

Each participating unit will determine content appropriate for inclusion in its part of ScholarlyCommons (for instance, journal articles, preprints, postprints, conference papers, presentations, technical reports, working papers, lecture series, senior design papers, simulations, programs, and so forth).

While content need not be authored by Penn faculty, staff, or students for inclusion, its creation must have some Penn affiliation. Examples might be a paper from a conference sponsored by a participating unit which included both Penn-affiliated and other authors; a report collaboratively produced by Penn-affiliated and other authors; or other materials that a sponsoring Penn unit decides is appropriate for its part of ScholarlyCommons. Participating units can work with Library staff to define policies appropriate for their areas.

Cornell Edu collection policy

Research and scholarly output included within the DigitalCommons@ILR has been selected and deposited by the individual departments, centers, institutes, and programs within the School of Industrial and Labor Relations (ILR).

DigitalCommons@ILR highlights the scholarship of the School's faculty and researchers by making available their working papers, reports, conference presentations, journal articles, dissertations and theses, etc. The repository provides a single, easily navigable source and features customized email alerts, full text searches, and personalized saved searches.

In addition to the intellectual work of ILR faculty, DigitalCommons@ILR also houses collections of digital material selected by the reference librarians and archivists at Catherwood. These collections were created out of a growing concern over the loss of born digital materials and grey literature and the desire to ensure access to these resources for current and future students, faculty, and researchers.

Stellenbosch University collection policy

Since SUNScholar is an institutional repository, it belongs to all at Stellenbosch University. It is at the same time an organizational commitment towards preserving our most valuable assets - our research output. Therefore we need everybody's help in populating our repository.

OSU repository collection policy

In an institutional repository like the Knowledge Bank you might find: Articles, e-prints, preprints, datasets both statistical and geospatial, technical reports, images both visual and scientific, working papers, teaching materials such as lecture notes or simulations, conference papers, audio/video files and electronic-publications.

Trinity University collection policy

Institutional Repositories (IRs) bring together all of a University's research under one umbrella, with an aim to preserve and provide access to that research.

IRs are an excellent vehicle for working papers or copies of published articles and conference papers. Presentations, senior theses, and other works not published elsewhere can also be published in the IR.

University of Utah collection policy

The IR is mainly aimed at those materials that may not, for whatever reason, make it into a journal. Things like conference presentations, preprints, working papers, white papers, theses and dissertations. There are many, many great pieces of scholarship and artistic endeavor produced on our campus that don't end up as journal articles. Why not try to capture them and share them with the world? We also need the IR to help promote scholarly communication, education, and democracy, as the rising cost of journals makes access to their content prohibitive for many

What can be posted? Who decides?

Scholarly or artistic work of value. Contact us if you are not sure about submitting your work. Departments, researchers, and professors can set up guidelines in conjunction with USpace staff if they desire.

TAMU repository collection policy
  1. What kinds of materials can I put into OAK Trust (Digital Repository)?

OAK Trust (Digital Repository) accepts research and scholarly works that reflect the intellectual and service environment of Texas A&M University. Examples include journal article preprints, post-prints, previously published material such as book chapters (if allowed by the publisher), working papers, technical reports, presentations, data sets and other scholarship not typically submitted for peer-reviewed publication.

Univ of Nebraska collection policy

IRs are an excellent vehicle for working papers or copies of published articles and conference papers. Presentations, senior theses, and other works not published elsewhere can also be published in the IR.

BYU collection policy

Faculty: research materials, publications, articles, books, databases, websites, scholarly project info, research and teaching info, learning objects, classroom materials, syllabi, handouts, study aids, working papers, preprints, presentations, open courses, etc.(ii) Students: published articles or materials, peer reviewed articles, honors thesis, senior projects or performances, faculty-led publications, special research or grant-funded projects, other publications at the request of the faculty. Regular class papers are generally not included.(iii) Archival: campus publications, photos, policies (with a historical date stamp), catalogs, class schedules, documentation, etc. The IR does not include student or health files, or other files that have restricted access. It is not generally intended to house university records, such as minutes, correspondence, etc. (More on the website)

MIT collection policy

- Content Guidelines

  • The work must be produced, submitted or sponsored by MIT faculty.
  • The work must be education or research oriented.
  • The work must be in digital form. The work should be complete and ready for distribution. The author/owner must be willing and able to grant MIT the right to preserve and distribute the work via DSpace@MIT. If the work is part of a series, other works in the series should also be contributed so that DSpace@MIT can offer as full a set as possible.
UT El Paso collection policy

Standard FAQs.

Research and scholarly output included here has been submitted by the faculty and graduate students of the individual university colleges, departments, and centers on campus.

The University of Southern Mississippi collection policy

All faculty are invited to submit their publications for inclusion in Aquila, however a permissions letter from the copyright owner is required for any publications that are not open access. For further information on submission procedures, see our Permissions page and our Author FAQ.

*Policy link not seen. *
The UT Tyler Institutional Repository is a digital service that collects, preserves, and distributes digital material. Here, the scholarly work of the UT Tyler community is shared, managed, and searchable. Researchers can browse electronic theses and dissertations by Colleges, search by subject or keyword, or find recent submissions within the UT Tyler DSpace Communities.

Eastern Illinois University collection policy

The Keep is the institutional repository (IR) and electronic archive of Eastern Illinois University. The Keep brings together the research, administrative output, historical archives, conferences/exhibits, historical images, and special collections of the University. These are all combined under one umbrella, preserving and providing access to these materials.

The Keep is an excellent platform for working papers, university documents, copies of published articles, and conference papers. Presentations, senior theses/honors projects, exhibits and other works not published elsewhere can also be published in The Keep.