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To start a general supplies company in Kenya you need to register your supply business with the office of company registrations in Kenya. Learn how to register a general order limited company in Kenya and requirements using this step by step guide. Kenya Revenue Authority will also issue you a company PIN for tax purposes. This article is a step by step guide on how to incorporate a office, government supply company limited by shares in Kenya from Kisumu, Nairobi, Mombasa, Isiolo, Kiambu, Narok, Nakuru, Embu, Eldoret, Kilifi, Malindi, Kakamega, Kitale, Nyeri, Garissa, Moyale, Kajiado, Machakos, Muranga and other Kenyan towns. Here are tips on how to register a limited company in Kenya. Find out How much does it cost, requirements and procedure to register a company in Kenya.
Registration of a Limited company in Kenya takes 3 days in Nairobi. The registration includes a certificate of incorporation and a CR12 form. Business Registration requirements include the fee, passport photos, id card number, pin number, occupation, director residence, emails, telephone numbers and shareholding. The 3-day *wait is the shortest time to wait for your *Ltd company registration certificate.
It is now possible to register your company online by opening a personal ecitizen account. You can register a general supplies, tenders company, tour, agricultural business, real estate company, manufacturing, learning institution, hospital, car hire business, branding, printing, advertising etc. The government of Kenya has put a lot of effort to digitize most of its services including company registration, passport issuance, motor vehicle registration, drivers licensing among others. All you need to do is to open a personal account at www.e-citizen.go.ke
1. National ID /Passport Number: The system will need you to input your ID or passport number
2. Passport Photo: You will need to upload a clear passport photo with a plain background. Do not wear a hat or glasses.
3. Good Internet: To ensure seamless registration process, you should have a stable internet connection
4. Email address: Make sure that you have a valid email address which you will need to add to your e-citizen account and some of the registration forms
5. Details of Shareholders: Names of the shareholders will be required.
6. KRA PIN Number: You will need to add your personal KRA PIN number
7. Directors Residential Address: You as the director will need to include your home address in the company application forms
8. Company Address: You will also need to include the company physical location address which could also be your home address.
9. Nominal capital: Indicate the number of shares and the value of each share.
10. Directors Telephone Number: You will also have to fill in your telephone number in the company application forms.
11. Occupation: The forms will require you to fill in your Occupation as a director.
Kindly send us a registration order email to request for our services. Make sure to have all requirements for business registration ready.
Send a General Supplies limited company registration request email here: Rmuhoho[at]gmail.com
You can open an ecitizen account from a cyber café or even from your own smart phone. The process to open an ecitizen account is so easy that it takes less than 2 minutes to complete. Here are 4 steps to follow to open your ecitizen account and register your own company or business name online.
Here are the 4 steps to open an ecitizen account in Kenya
This is a one stop shop for various government services including company registration. To open your personal account on ecitizen, you will need to have the following with you.
1. ID card number
2. Email address
3. Telephone number
At the ecitizen account, fill in your full names as they appear on your ID Card. You also need to provide a working personal email address and a telephone number. Fill in all the details and your account is ready. Put in your preferred username and password.
To make it easy to remember your login details, you can select your ID card number as both your username and password. You are now ready to start registration of your limited company from your own ecitizen account.
The ecitizen account will ask you to confirm your email address just to make sure that your email is valid. Go to your email address and click on verify email button and you will be ready to register your company.
You can now log back into your account to register your limited company. The system will automatically require double logins just to make sure you are the owner of the account. This is to protect people who forget to log out of their accounts in cyber cafes where someone else might come and have access to their accounts.
There are several types of businesses that you can register in Kenya through the office of registrar of companies. These are the available options to register your business name or company in Kenya. They are categorised as business name or sole proprietorship, unlimited companies or limited companies. These are the types of company or business registration options available in Kenya:-
After opening your ecitizen account, you can start filling in the registration forms in the system. The system saves each form you complete and takes you to the next. Here are the 14 steps on how to register a limited company in Kenya.
Once you are logged back into your account, you will see several government services sections including immigration, national transport and safety authority, and other local county government services section.
Select the business registration services section and click on it.
This will take you to a page where you can click on ‘Make a new application’. Once you click on this button, it will open the Company Registration Form 1 CR1.
The first thing to do is to choose if you want a business name registration or a limited company one. After that the form allows you to put in 3 different names in order of registration preference. The system will pick the one that is available for registration as your company.
You will also indicate the type of business your company will be involved in Kenya. Registration of a general supplies, tour, farming, health services or a School business Company; you will need to fill in the type of business to be undertaken. There is a drop down list of categories that you have to choose to identify the type of business for your company.
The CR1 form also requires you to fill in the details of the directors, secretary and authorized signatories of the company. Fill in the following details on the company registration form CR1.
You will also need to indicate the name of the person who is making the application and his or her designation. This form CR1 two (2) signatures and it’s important to note that when it comes to printing the filled-in forms for signatures.
The memorandum is a list of subscribers that wish to form the company and their proposed shareholding. You have are given a choice of either submitting your own memorandum or adopting a pre-prepared one to make things move faster.
The Company memorandum of association form will require you to indicate the following;
The Notice of Residential Address form CR8 is a form that establishes the company directors’ residential addresses. This is supposed to let the government know where you stay in case of anything with the company.
The CR8 must be up to date and anytime a director changes his or her domicile, they are supposed to file for change of director residential address. To fill in this form, you will need to indicate the below;
1. Name of Company Director
2. Residential address/new residential address of the Company director
3. Residence, Locality, District, County of Business
4. Address of person lodging the notice
5. Telephone of the person lodging the notice
6. Email of the person lodging the notice
7. Signature of the person lodging the notice
9. Capacity of the person lodging the notice and date
A new notice of change of residence should be filed in case any of the directors change their residences.
The statement of Nominal capital form is derived from the stamp duty act cap (480) section 39 and schedule, article 8). This is the duty payable against the nominal capital shares of the company. This statement of nominal capital is to be filled with the memorandum of association when the company is registered.
In this section, you need to indicate the total number of shares issued and the value of each share at the start of the company. The nominal capital of the entire company will then be a product of the number of shares issues times the value of each share. It is the total value or nominal capital that is used to calculate the stamp duty.
The amount of Stamp duty payable is calculated at the rate of shillings 20/= for every KES 2,000 in nominal capital held by the company. That is total nominal capital divided by 2,000 and multiplied by 20. It is worthwhile to note that sectors are exempt from stamp duty.
The nominal capital page should also be signed by the person filling in the form and his or her designation in the company indicated.
The register of Company Beneficiary Owners form is intended to identify the beneficiaries of each company in accordance with section 93A of the companies Act 2015. In this form you will fill in the following details of the company beneficiaries;
You have now filled in all the different application forms required to apply for a limited company in Kenya. Since all these forms require a physical signature, you will need to print all the 5 forms in clear print. Make sure you print in white paper for easier legibility.
Sign all the forms in blue or black pen. Don’t photocopy the signed copies. You will need to submit the original signed documents so that the government can know it’s you personally signing the documents. It’s important to make sure that you sign all the documents and indicate designation where required. If you miss a signature, the application will not go through.
Scan all the signed CR1, CR2, CR8, Nominal Capital and BO forms and upload them into the system. You will use the 5 buttons to upload each document into the system. Your company application process is complete now pending payment of the application fees.
Scan all the signed CR1, CR2, CR8, Nominal Capital and BO forms and upload them into the system. You will use the 5 buttons to upload each document into the system. Your company application process is complete now pending payment of the application fees.
You can now make payment for your application by mobile money called Mpesa. Your application will generate a special and unique reference number that you will use to pay by paybill to Mpesa. The amount required to register a limited company in Kenya will be indicated on this page.
Once you make the payment by Mpesa, you will get the notification from Mpesa.
You can now click on the confirm payment button after you receive your mpesa receipt. Clicking this button will alert the system that you have made the payment and will trigger the production of a receipt from the office of the company registrar ecitizen portal.
You will get a receipt that you can download. There is also a notification of the application by the system. At this point you will have a company reference number to be confirmed on registration. The system will also show you the status of your application as under review. Once the application is completed the status will change into approved.
You can now wait for your certificate of incorporation in 2 to 4 days. The registration process will definitely not take more than a week in any case.
If the process of registrations seems involving or you are having difficulty in filling the forms, you can get an agent or company secretary to do it for you.
Source: https://company-registration-kenya.weebly.com/
To Start a Business in Kenya, you need to register with Register with office of company registrar. Learn how to register a limited company in Kenya using this step by step guide. This article is a guide on how to incorporate a company limited by shares in Kenya from Kisumu, Nairobi, Mombasa, Isiolo, Kiambu, Narok, Nakuru, Embu, Eldoret, Kilifi, Malindi, Kakamega, Kitale, Nyeri, Garissa, Moyale, Kajiado, Machakos, Muranga and other Kenyan towns. Here are tips on how to register a limited company in Kenya. Find out How much does it cost, requirements and procedure to register a company in Kenya.
You can also write your company profile according to this template.
To start any business in Kenya, you need to register your company with the Kenya registrar of companies. Registration with Kenya Revenue Authority PIN number is also needed for tax returns. There are several types of business entities that you can register to do business in Kenya.
Types of businesses / Companies you can register in Kenya:
This is the simplest form of business entity that you can register in Kenya. Business name is a sole proprietorship where you and the business are one and the same. This simple form of business structure assumes that the business and its owner share the liabilities of the business. For example, your personal tax returns are also considered your business tax returns. So there is basically no distinction between your business and your person.
In this model, the proprietor and the business are one and the same. This is as opposed to a limited company for example, which is a different entity from the shareholders. Registering a business name is the fastest way to get business running and the process usually takes 1 day. You will need to submit 3 possible names in order of priority. You will also be required to fill in some easy to fill in application forms and that’s it. The cost of registering a business name in Kenya is also the lowest.
Business name registration allows for a single director to register the business.
Below are the requirements to register a business name/Sole Proprietorship in Kenya:-
A business partnership requires a maximum of 20 directors to register the partnership business in Kenya. Any numbers higher than this and the company must be registered under the companies Act of 2015. A partnership is registered as a business entity between 2 or more directors where each holds equal liability to the business.
The partnership may be formed under any form of agreement by the partners. The agreement must be in writing. The partnership may have to register a business name under the business names act if the partners are not using one of their own names for the business.
Once formed, the partnership is required to fill and submit the statement of particulars form to have it registered. Your partnership will then get a certificate of registration from the registrar general.
In a partnership, the company liabilities are also liabilities to the partners and there is no distinction between the owners and the business entity. However, you can register as a limited liability partnership to separate the director’s liability from the partnership.
You may decide to form a limited liability partnership under the limited liability act, 2011. A limited liability partnership (LLP) is a partnership in which some or all of the partners have limited liabilities. In some instances, a partnership can look like a corporation. In an LLP no partner is liable to the conduct of the other partner.
This is a form of limited liability company LLC which considers the shareholders as separate entities to the company. In limited company by shares, the registrar treats the company as a separate entity, to which the subscribers get issued shares depending on the memorandum of association between them. In this case, each shareholder takes out shares (or is issued with shares) in the company and becomes a shareholder of xyz number of shares.
A private limited company can be registered under a sole director or as many as desired. It is therefore possible to register a limited company in Kenya with a single director or shareholder. A Private limited company cannot therefore issue shares to the general public and neither can it be listed in the Nairobi stock exchange. Such a move would need approval from the Capital Markets Authority and an issuance of an IPO (Initial Public Offer) would be declared to allow the public to buy into the company shares.
Requirements for registration of a Private limited company in Kenya:-
When registering a private limited company, one must indicate the total number of shares, the value of each share and the nominal capital. You can read more on how to register a limited company in Kenya.
A company limited by guarantee or CLG is an entity registered as a nonprofit organization. This means that the directors cannot draw profits from the income earned by the company. This type of company is primarily used for not-for-profit organizations like NGOs.
The directors in this CLG companies must undergo vetting by the National Security and Intelligence Services NSIS before the company can be registered.
Requirements to register a Company Limited by Guarantee in Kenya:-
You can also apply for exemption of the name “limited” by making an application to the registrar general at a fee.
A public limited company is a business entity that allows the general public to buy, or transfer shares even to non-members of that company. AA public limited company is an entity therefore, that allows its shares to be freely sold and traded to the public. All of the companies listed in the Nairobi Stock Exchange NSE are PLCs.
The buyers of the shares or stock have limited liability. This means that they cannot be held responsible for any business losses. The PLC is similar to the public companies in the USA known as incorporations or Inc. These companies are under scrutiny of the securities exchanges or the capital markets authorities in regard to financial reporting and governance.
Requirements to register a public limited company in Kenya:-
A foreign company is referred to as a company that is registered in another country outside Kenya and under the laws of that country. Companies that are registered outside Kenya are allowed to do business in Kenya by registering a local branch in Kenya.
In some cases, a parent company located in a second country wishes to start business in Kenya and retain their identity. In this case, such a company can register a local branch in Kenya using their parent company name in the country of origin. This means that you will have to provide all registration documentation from the home country and also a letter of no objection to the use of the name locally.
The mother company carries on the liabilities of the branch in Kenya. It is not required to have a local board either and the registration process for a branch is straight forward and takes a shorter time.
Requirements to register a foreign company branch in Kenya
The new companies Act 2015 had made a requirement that foreign companies must include 30% Kenyan ownership. This article was very unpopular and it was later repealed in September 2016.
Foreign companies are registered in a special register called the foreign companies register. Upon registration, the foreign company receives a certificate of incorporation which includes the name of the company, a unique registration number, the date of registration, and the date of its incorporation in the foreign country.
Foreign companies are exempt from internal investigation while local companies can be investigated upon request by the attorney general. The attorney general cannot therefore start investigations on a foreign company ownership or on any of its securities.
An unlimited assets company is a type of private company. It is a hybrid company registered with or without a share capital but where the legal liability of the members or shareholders is not limited, that is, its members or shareholders have a joint and several non-limited obligation to meet any insufficiency in the assets of the company to enable settlement of any outstanding financial liability in the event of the company’s formal liquidation.
This means that each member is jointly and severally liable for the debts of the company in the event of its insolvent winding up.
The cost of registration of a company limited in Kenya varies with type of registration sought.
To start any business in Kenya, you need to register your company with the Kenya registrar of companies. Registration with Kenya Revenue Authority PIN number is also needed for tax returns.
There are several types of business entities. How to win government tender supplies in kenya
To start a general supplies business in Kenya, you need to register a business name or limited company. Register on i-tax with Kenya revenue authority and also get a business permit from the local county authority for your office. General supplies business is very lucrative and opportunities are many to win a supply tender in Kenya public and private organisations.
The fact that you are a general supplier or a general trading company means that you can supply unlimited types of goods and services. Every day, institutions and private companies advertise for open supply tenders at the central government level and local government levels that you can apply for.
This article is a step by step guide on how to set up a successful general supplies business in Kenya and win supply tenders in a short time.
12 Steps on starting a general supplies business in Kenya:-
1. Do a Market Survey on general supplies business
2. Choose 3# proposed names for your general supplies company
3. Prepare the requirements to register a general supplies business
4. Open an e-citizen account
5. Fill in the business name /company registration forms
6. Apply for a Company PIN number from i-tax
7. Open a Business Bank account
8. Register with AGPO if applicable in your case
9. Open a Small office in a convenient location
10. Make a company Profile
11. Make Applications for pre-qualification listing in as many NGOS, Gov’t Institutions and Private Companies
12. Look out for open supply tenders in local dailies and apply oftenly
There is much more that you can do to prepare yourself for general supplies business in Kenya. While putting the business structures the first things you should do, you also need to read around on how to make successful supply tender bids.
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If you want get into the general supplies business, you will need to fully understand how its works. You have many resources that you can read from on how to be successful in general supplies business including online, news articles and much more. This will also help you to decide what type of business entity you want to start with.
While doing your research, you need to find a niche within the supply business that you can comfortably handle. Find the primary goods and services that you are competent and comfortable in supplying. While nothing stops you from supplying everything in the book, it helps to specialize in an area of supplies, say medical equipment, motor vehicle spares and repair, industrial equipment, agricultural equipment, office supplies, building materials etc.
This means that you can easily build your company experience if you have several past supply tenders that you have done in your portfolio. Most procuring entities prefer to award tenders to companies that can demonstrate their experience from previously completed supply projects of the same equipment or goods that they seek to procure.
Choosing a name for your business may seem like a very straight forward issue. However, your company name creates the first impression of what your company is all about. It is therefore important to take your time and consider various options in naming your company. There are several ways of going about naming your company depending on your preferences. It’s however important to consider the fact that, you are not naming your company for yourself only but most importantly for your clients.
There are various ways to select your general supplies company or business name. Some people prefer to create a name that combines pars of their first and last names. Others want to combine parts of the first or last names of the 2 or more partners in the business. While still, others prefer to give their company a name with a meaning or one that projects efficiency, honesty, robustness, scope of operations etc. Whichever method you choose to find a name for your supplies business, make sure it makes sense firstly to your clients. The uniqueness of the business name also matters to show that you are not a run of the mill company but one with values and a mission.
In order to register your supply business or company with the office of the registrar general, you need to submit 3 names. Make sure these are arranged in order of their preference so if the first name is taken, the registrars can resort to the second one and so on. Currently, the name search is done concurrently with the actual business registration as opposed to the previous system where you had to do a name search first and then make an application for company registration.
Before you start the general supplies incorporation process, you need to know and have ready, the requirements needed to register a company. While the different categories of business registrations require different items, most of the requirements are quite standard. For example, you will definitely require proof of identity, personal contact and domicile details and company location details.
To avoid going back and forth while filling the company registration forms, it’s convenient to have everything ready with you from the start. The registration process may be tedious if you are doing it for the first time, but the fact that it’s all online, has made it super easy to do. However, if you still find it strenuous or you simply don’t have the time to spend filling-in the forms, you can hire a company registration agent in Kenya.
Requirements to register a General Supplies business in Kenya
1. A Complete company registration Form CR1
2. Passport size photo of the general supply company Shareholders
3. Kenya Revenue Authority PIN number for supply company shareholders
4. Memorandum of the supply company
5. New Supplies Company proposed physical address to include street, building, plot number, town and county
6. Residential Address notification of company directors
7. Copy of ID card of each company Director
8. General Supply company directors names, email address, telephone numbers
9. Company Directors’ occupations
The government of Kenya through the office of the registrar general has moved all company registrations online. This is possible through the e-citizen portal which offers more government services like driving license renewal, e-visa application, passport application and renewal, vehicle registration, and even some county government services. This has removed the need to go and queue for hours at the registration office and also made the whole process faster and easier.
You will need to open an e-citizen account through which to access the business registration services portal. All your other services like passport renewal, driving license renewal, vehicle registration can now be done one e-citizen account. To open an e-citizen account, you need to have the following requirements.
Requirements to open an e-citizen account in Kenya
1. ID Card copy
2. Valid Email Address
3. Working mobile telephone number
4. A stable internet connection
The next step is to fill in the business registration form CR1. This is the main form that collects the particulars of the type of company that you wish to register. You will need to fill in the nature of your business as general supplies or general trading.
The system has a list of categories for different types of companies. You will need to select the main classification of your business, followed by the exact category and sector of the general supply company. The system provides you with a drop down list at each stage so that you can choose the correct category and identify the nature of your business. You also have a section where you can write other services offered by your company.
Fill in the application form cr1 for general supply company with these details below:-
After you get the general supply company certificate of incorporation, you will also find a CR12 form which is a summary of all the newly incorporated company details. Your company is now registered under the company Act 2015.
Your certificate of incorporation will include 4 very important things including:
You can now apply for a company PIN from i-tax portal of the Kenya Revenue authority. You will need to provide the certificate of incorporation, your personal PIN number and copy of ID card. You will be liable to pay an corporation tax of 30% every year and a dividend tax of 5% every year. You can make returns and apply for issuance of a certificate of compliance from KRA.
Foreign companies with a branch in Kenya will pay 37.5% corporation tax. You will use your new company PIN number to file your taxes with the Kenya revenue authority.
It’s now time to open a bank account with any of the local banks. It is good to consider each bank in regards to what products they offer for general supply companies. Some banks are able to give you guarantees for big tenders while others are able to advance you huge loans on the basis of a local purchase order or letter of tender award.
Having a good bank can make the difference between your company being able to supply a big tender or not. Its good to go with a bank that seems to have flexibility when it comes to their variety of credit facilities to general supplies businesses.
If your new company directorship is 70% owned by youth, women or persons with disability, you are entitled to register with the new government public procurement system. The AGPO or Access to Government Procurement Opportunities reserves atleast 30% of the tender awards to youth, women and PWDs.
If your new general supplies company qualifies for AGPO, then its to your advantage to apply for listing. It helps a great deal to have atleast 30% procurement opportunities reserved for such a group and makes it easier to win a tender.
Requirements for AGPO Registration in Kenya
You now have the basic structure of a general supplies company and what you now need is a small office for your company. When looking for an office to rent for a general supplies company, you need to take in consideration the convenience and access. The office will be the place where you will be putting together tender documents.
Requirements for a General Supplies Company Office:-
Its now time to make a company profile for your general supplies company. A business profile is a summary of your business vision, goals, mission and values. It also shows the types of services and goods you supply to your clients. Most importantly, it also shows the clients that you have previously supplied goods to. A profile is a statement about your company that defines its aspirations, operations and capacities to service small and large orders.
Every tender that you will want to apply for will definitely require you to include a company profile including other documents like certificate of good conduct, tax compliance certificate, certificate of incorporation, AGPO certificate among others.
Requirements of a good general supplies company profile:-
At this point your general supplies company is set for business. You can now start looking for business from large corporations and private companies. Most of the government corporations require you to apply to approved in their pre-qualification list of companies.
This means that you will not be considered for tender award if you are not listed as part of their service and goods providers. So your first task is to ensure that your company applies to be listed as a supplier in most of these corporations.
However, there are some institutions and companies that don’t require your company to be prequalified before they can apply for tender awards. The more companies you are able to apply to for pre-qualification, the more chances you will have in future to apply for supply tenders.
You can now start looking out for open tenders advertised in the local dailies. The government also has a central tenders listing website where you can see all the open tenders that you can apply for across the country. These usually include the central and local government open tenders.
You will need to have access to local newspapers daily so that you don’t miss an opportunity. Tendering is game of numbers as well. The more tenders you apply for, which your company is qualified for, the higher the chances you have of winning more awards in a single year. So try and be very active in seeking out these tenders and apply to as many as possible.
Learn how to register a general supplies company in kenya, how to fill application forms, how much is the cost, how long does it take, how many days to register a general supplies company in kenya
how to set up your general supplies business in kenya,set up an office, open a business bank account,
How to write a general supplies company profile, writing a supply firm business profile is a step by step process, this guide to writing the best professional company profile
How to register for agpo certificate, qualify for youth, women and people with disability, apply for agpo
how to apply and win government tenders, agpo tenders for youth, women and pwds, step by step guide to win agpo tenders. Read the full article on Tips to Open a Business in kenya
prequalification sample document, government supplier prequalification document, an example of qualification documents
How to Apply for AGPO (Access to Government Procurement Opportunities)
AGPO is an initiative of the GOK to register previously disadvantaged groups of people including the youth, Women and Persons with Disabilities (PWDs) in a bid to make able to participate in tendering for government supply contracts. In order to qualify for the AGPO program, one or a group of people require to register following the below criteria.
Read the full article on Steps to register in AGPO
14 Steps to Writing a Professional General Supplies Company Profile in Kenya
How to Write a General Supplies Company Profile
One of the most important documents in your new general supplies company will be a company profile. Most companies and government institutions and departments will always ask you to submit a company profile which details your services, products and capabilities. It can be a challenge to write your company profile if you are a start up in General supplies but it doesn’t have to be a difficult task.
Read full article on How to Start a Company in Kenya
