Data Entry Outsourcing, or "have you ever seen a business drown?"
Not in water, or debt, or unfulfilled orders, or uncollected receipts payable.
No, drowning In paper.
Before the turn of this century, most businesses were drowning in paper. Every document generated by any business was printed on paper, sometimes multiple copies for distribution, read off of paper, filed on paper, and eventually stored on paper. The ubiquitous file cabinets grew larger and larger. Entire industries developed to handle the printing, distribution, and storage of paper documents. Entire forests perished for these documents. FedEx was founded on the idea of getting paper to and from customers overnight! Entire mega-sized warehouses existed to store nothing but paper. Looking at that period in business history from today's vantage point makes the practices seem wildly inefficient.
And they are. But replacing that paper was and is a painful process. Hopefully, you've already made that transition. Regardless if you have or haven't, read on.
If you've already gone digital, you are still confronted daily with gigabytes of digital data – most of it vital information that can contain data to help you determine logistical needs, sales projections, profit margins, basically the keys needed to make an enterprise successful. That data needs to be quickly and accurately entered, stored, cataloged, and be searchable with any number of criteria.
Paper still exists, and all your paper documents need to be accounted for as well. With the advent of digital technology, it is now possible to convert physical documents like newspapers, periodicals, books, images, texts, and other business paperwork into a digitized version such as pdf, doc, Xls, XML, jpeg, gif, HTML, CD, tape, or Zip disk.
Enter data entry services, or more specifically:
Data Entry Outsourcing
You can imagine the staff and equipment needed to accomplish all of this! If you can partner with a Data Entry Outsourcing Company, THEY supply the entire process, so you don't have to hire and train the staff, buy the infrastructure, acquire the office space, handle the HR requirements, and keep tabs on their work. In other words, if you choose to Outsource Data Entry Services, that giant task becomes manageable.
"OK, This Sounds Like A Good Idea,
But I Could Do Data Entry In-House!"
Sure you can, but then you have the additional headache of facing the most common manual data entry challenges:
Spike in error rate - since you've hired and trained your data entry department, it's going to take a while to get them up to speed. During that time, you'll see an error rate that you'll never have to suffer through if you had outsourced the work to a team of experienced, trained professionals
Long turn-around time - new data entry workers start slow – they'll make mistakes as noted earlier, but they'll also be slow to find and correct the errors. Data entry outsourcing with specialists with years of experience is both fast and accurate. And as a bonus, since they are usually on the other side of the world, the work you assign them at the end of your day is completed and waiting for you when you come in in the morning.
Quality control - if you're still using a new in-house team, you're going to suffer some growing pains that stem from their inexperience. Chief among them is QC. It will take them longer to check their work, submit it, make the corrections, and resubmit it before it is approved. Not the case with an experienced Data Entry Outsourcing team.
Unclear fields and formatting - again, if you're starting from scratch, part of getting up to speed is finding a formatting style that suits your needs. No matter if it's an Excel document or a PowerPoint presentation, there will be some confusion as to just how everything must look and work. With an outsourced data entry team, you won't have to do this on your own. They will listen to your needs and present you with a time tested plan tailored just for you, eliminating weeks of trial and error.
Increasing workload - as your business grows, you'll probably have to bring on new staff, training them, or at the least show them your stylebook. With outsourcing, you can scale your team to the size that fits, adding personnel in busy times and shedding them in slack time. The size of your team will always be exactly right.Distraction from your core functions - no successful enterprise ever made it to the top on data entry alone. Data entry is an essential back-office function, but it is a back-office function. Concentrate on your core business process, and let an outsourced data entry partner handle the rest.
What Exactly Can Outsourcing Do To Overcome Data Entry Challenges?
Since your staff doesn't need to do the data entry, they can hone other skills, the skills you probably hired them for. At first doing some of those back-office tasks with your existing staff might seem the right move, both from an economical and efficiency standpoint. But that's a false illusion, as many new businesses find out the hard way.
With back-office functions out of sight, suddenly, the office is more energized. Your team is all focused on the same goal - making your venture a success. If you follow sports, it’s not uncommon to see successful teams not repeat a championship. The best players often get a better deal elsewhere after winning it all. It's a good way to “team build” when everyone is focused on the tangible success. Keep your best players on the field and hire another team to handle the back-office.
You can expand your data entry to fit your needs. And scale it back if you need to. And with outsourcing, you only pay for what you use. This is one of the prime attractions for partnering with a BPO. To be able to use, and pay for, only the resources you need RIGHT NOW, is a luxury not often seen in business. It’s the reason the smart money in all business sectors are more and more turning to BPOs for their back-office functions.
Since you're not paying for the hardware and the software, your outsourcing partner will handle all the upgrades in tech. “Buy or Lease?” is a question that is more and more pertinent in todays’ business world. For enterprises of all sizes, today's answer is “lease”. Skip the hardware race that may see you having to upgrade every year in order to run the newest, faster software that is released every year. It’s a never-ending cycle that you can avoid by having someone else make the capital investment in the latest tech gear.
The key to all these gains in efficiency is “Outsourcing Data Entry”! Moving all of those “Back-Office” Data Entry activities to a third-party partner. Someone who has years of experience, a highly trained workforce, and the best of tech, makes everything in your operation run faster, more accurately, and with a huge savings in cost. They handle the continuing training, all of the personnel problems, all of the upgrades to systems, networks, and servers. They will be responsible for the network security and can deliver whatever you need them to do.
Data Entry Outsourcing. You Deserve The Best!
Using Rely Services as your data entry partner will save you more than time and money. Since they are continually refining their business methods, their constant pursuit of perfection will benefit your operational practices. Contact them today for a detailed evaluation of the many ways they can make your business more successful.
What Is Business Process Outsourcing?
As business process outsourcing growing in popularity, many people are asking,‘What is it?’. Business process outsourcing, also known as BPO, refers to companies hiring third-party groups to accomplish certain businesses tasks or functions that are not of main concern to the company.
Any business’s primary focus should always be the company’s core goals, missions, values, and operations. However, these important tasks are never all that a business needs to accomplish. Companies can get bogged down by the tedious work that needs to be completed for the business to function.
BPO provides companies with an easy, cost-effective, and proficient solution to accomplish these essential operations. When this work is taken over by a BPO services companies, it is done quickly and accurately by expert professionals, which allows the business to regain focus.
The benefits of business process outsourcing can be explained through the work that BPO companies do. Business process outsourcing offers a variety of services with the goal of helping businesses make more money and become more profitable.
How Does Business Process Outsourcing Work?
Business process outsourcing works by providing companies with various services that will lead to success. Your company’s core mission is to make money and become more profitable; let a BPO company handle everything else!
BPO companies are an amazing asset for businesses to take advantage of. By utilizing BPO, businesses that need help get their non-core work accomplished without wasting company time. Saving time will save you money; money that can be used for capital investments, advertising, and adding key staff.
Business Process Outsourcing Services
BPO can provide valuable services that will save you time and money. They can handle all the peripheral business functions that you in-house staff is forced to do now
Data Management Services – Having a team of experienced professionals to take care of entering your important business data is an enormous advantage of using a BPO provider.
Back Office Services – One of the quintessential services that BPO provides which helps answer the question of ‘what is business process outsourcing’ is back office services. The back office of a business refers to all the non-primary, behind-the-scenes company work. A BPO company can easily accomplish this tedious work without wasting time.
Data Entry Services – Many businesses live or die with their data, or lack of it. Data Entry must be accurate and timely. For many firms, data entry is a second function for some lower level employees, and expertise, speed and accuracy may suffer from this practice. A BPO service can supply a dedicated team that knows your businesses needs and can make things happen for you quickly and efficiently.
OCR Services – Optical character recognition, also known as OCR, refers to the computer software that transforms imagery of words, whether handwritten or typed, into digital text. This incredible process allows for handwritten documents to be edited electronically, moving your data into a total digital universe.
Data Processing Services – Data processing refers to when raw data is acquired and translated into digital content that can be stored, read, and edited by electronic devices and machines. A BPO company with an experienced team of professionals can make all your data flow accurately and securely.
Business Process Outsourcing Services
When you partner with a quality BPO provider, you will have a team that can react to your needs 24/7, with safe and secure servers and networks. What it does for you is up to you! A top-notch BPO can scale its services to fit your needs and budget. And the typical BPO company can save their clients time and money,about 40% more savings than it would cost to perform in-house. At Rely Services, they boast anerror rate less than 0.01%, allowing businesses to be successful in a cost-efficient and effective manner.
Is Business Process Outsourcing Worth It?
Outsourcing is an amazing way for businesses to be cost-efficient, increase productivity, get organized, and, most importantly, focus on core business tasks.
One of the main challenges of business process outsourcing is letting go of control of certain company tasks or projects. However, when you implement a BPO service, the staff members are experts and professionals in business processing, which means that your work will done to the highest of standards.
BPO companies are equipped with the right experience, tools, and staff to take your business to the next level!
Rely Services – Your Partner For Success
Rely Services is a BPO company that has been helping companies excel for over 20 years. Rely Services has served a variety of clients with services like data entry, back office services, OCR, data processing, data management, and more.
Our mission is to help our clients achieve long-term and sustainable growth. Rely Service’s team of experienced professionals guarantee their work. You are happy or you don’t pay; it’s that simple.
Rely Services has built their reputation delivering services on time and on budget. No job is too big or too small; they all receive the same quality service. Contact Rely Services today for a no obligation survey of how we can partner with you to save time and money!
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Rely Services is a leading global Business Process Outsourcing - BPO company delivering business solutions for over a period of 20 years. We offer world class outsourcing services to more than 200 ...
