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Meeting management is an important skill to develop. Check out how to become great at running meetings and utilize modern software for better results.
Workplace meetings are one of the most essential components of today’s business world. Whether it’s team meetings, business meetings, board of directors meetings or a regular daily huddle meeting, a huge percentage of our daily work lives is dedicated to meetings. Why is that? What makes meetings so important that we have to spend such a huge chunk of time on them?
Simply put, meetings provide the opportunity for team members to communicate, share important information and updates, solve problems, resolve workplace conflicts, build teamwork, improve performance levels and move projects forward. Not just that but meetings also provide a stage for team members to share their innovative ideas and brainstorm creative solutions for problems. Last but not least, during meetings managers and team leaders communicate their expectations, needs and wants from the team members.
Organizational culture, views and attitude towards meetings is what drives the consistency, efficiency and success (or lack thereof) of team meetings. Unfortunately, we’ve all had our fair share of badly-organized meetings, run by unprepared meeting leaders, following no agenda and simply wasting precious company resources. Since meetings are the backbone of any organizations, having an unproductive and highly disappointing meeting can do more harm than good to any business.
That’s why in recent years, many companies and businesses have turned to modern meeting management software to solve the problem of unproductive and inefficient business meetings. In today’s digital world, however, there’s no surprise that such software exists and that so many companies chose to integrate it into their meeting habits.
The main idea behind using a software for meeting management is to reduce time, money and effort in preparing, conducting and reporting meetings manually. Moreover, a meeting management tool simplifies every step of the meeting management process, including scheduling, distributing agendas and meeting minutes, inviting attendees and keeping track of action items and assignees. Ignoring any step in that process means that your business meeting is just a gathering of people with no beneficial outcome for anyone. Imagine the losses and bad ROI for your company if meetings are unproductive.
Last but not least, the best meeting management software includes just the right set of features and characteristics to provide businesses with the opportunity to boost performance, save time, control return of investment and conduct efficient meetings.
It’s a proven fact that most employees really don’t like meetings. Unfortunately, they are a “necessary evil” for any company or organization to run smoothly. How can you develop a revolutionary product with a team of people if you don’t communicate or collaborate on a daily basis? Well, you simply can’t.
Team meetings provide the environment for employees to ask questions, align expectations, receive feedback, confirm assignments, throw new ideas and generally, work together towards a common goal. Without team meetings, your team members will become random individuals who just happen to occupy a certain office space with no direction, goal or purpose. You don’t want that for your business, do you?
Let’s say you have an important meeting with your team, regarding a new project. Do you think it’s all about showing up and discussing things? Definitely not. You have to prepare a meeting agenda, distribute it before the meeting, take meeting minutes and find ways to keep everyone engaged and alert. Most importantly, however, you have to utilize time management techniques in order to start and end the meeting on time, monitor and reduce unnecessary talks and strictly follow the allocated time for each agenda item. This is absolutely crucial for the success of your meeting.
By now, you’ve probably understood the importance of team meetings, especially if you’ve been a business leader or a manager for many years. What you have to understand now is how to make sure your meetings are productive and don’t occupy too much of your and your employees’ time as we all know, time is money. That’s exactly what we will be discussing today – how long should a meeting last.
Why should I use SMART goals?
It’s simple – by using the SMART goal outline you can easily set boundaries, define the necessary steps you’ll need to take and keep track of progress. SMART goals help you get closer to your dream by organizing your thoughts and ideas into actionable items.
The great thing about SMART goals is that you can apply them to almost every aspect of your life. Whether it’s about a career change or a desire to travel around the world, you can always come back to the SMART goals framework and use it to plan your next move towards fulfilling your dream. You might quickly find out that, for instance, the reason why you haven’t visited that country you admire so much is because your plans were too vague or unrealistic. How can you transform your inner passion into a real event? Rephrase it as a SMART goal and get ready to book a ticket!
There are, of course, some drawbacks when it comes to the SMART goals framework. Some experts say that SMART is not suitable for long-term objectives and it lacks flexibility. Others say that it suppresses creativity. Ultimately, it’s up to you to decide if you want to use them for your next goal. However, one thing is for sure – good order is the foundation of all good things.
To-do lists havе been around for a long time and have proven to be one of the most efficient ways to increase one’s productivity. In fact, if you start asking around, you will find out that the vast majority of people are using them on a daily basis or at least from time to time as a way of managing workload and flow.
The key to writing a to-do list, however, is knowing how to do it properly. Some people use them much more efficiency than others and that’s because they know how to write a to-do list the right way.
This is what we will talk about in the following article – how to write a to-do list in a way that will absolutely ensure that your efficiency will increase.
What are the Benefits of Making a To-Do List?
Before we get down to business and explain how to write a to-do list effectively, let’s explore the benefits of doing so.
Writing a to-do list will:
What is an Innovation Meeting?
An innovation meeting is a meeting during which participants build off of one another’s ideas and end up creating or updating a product of their collective intelligence. The idea behind these types of meetings is to have a room full of intellectuals throwing creative ideas at each other with the goal of coming up with a solution to a problem or generating an entirely new idea that will potentially transform the future of the company or organization they work for.
Innovation meetings are held because collective intelligence has proven out to be more productive and effective than having ten different individuals, for example, coming up with ideas on their own. The collective intelligence of people, especially with different expertise, different points of view and various backgrounds, can easily result in your business’ next big product!
Innovation meetings are not scheduled to test the ability of each team member to come up with brilliant ideas. Moreover, an innovation meeting is not an exam and there are no test scores after it ends. Even if not a single member of the team can throw a great idea, that doesn’t mean an excellent new venture idea won’t be born during the meeting. When you have a room full of people who are looking towards the same direction, a fruitful discussion can easily occur. Sharing and combining insights, along with a little bit of outside-the-box thinking, topped with brainstorming, associating and throwing even broder ideas and opinions is all you need to call an innovation meeting a success.
Of course, a conference room, crowded with opinionated speakers is bound to result in even a tiny workplace conflict if the meeting is not run properly. However, through various techniques and processes, as well as ranking, evaluations and good decision-making techniques, the most suitable idea (or ideas) are identified and action items can immediately be assigned.
What are The Goals for Innovation Meetings
