Choosing a photocopier

This is the first and most important step to take when you begin to look at purchasing a printer or photocopier, think about the volume you will be printing or copying each month, otherwise known as your monthly output volume.

While the cost of colour printing has come down in the past few years you do still need to think about the cost, generally colour will cost you more than monochrome will. This means you should work out how many colour items you will need to print or copy, and decide from here which would be the most suited to your businesses needs.

Think about your businesses needs before buying a machine. A small company may be able o function with just one multi use machine, however larger companies may want different machines placed in different departments based on their needs. Don't be tempted to buy what you don't really need, consider everything carefully.

Think about the speed of the printer, especially if you will be printing large amounts. Other questions to ask are what sizes does the device print or copy? How well does the product perform basic job management tasks? How well does the device connect to the wired world? These are just a few of the things you should be asking before purchasing a printer or copier.

How many paper sources are there and what is their capacity? This is definitely worth thinking about as if you will be printing out large volumes you don't want to be having to refill the paper tray every five minutes.
Do you need to print out different sized documents? If you do then you need to look at printers with adjustable paper drawers.

There are many things to consider where job management is concerned, such as can several jobs be set up at once? Can jobs be set into the memory if they are repeated often? Can jobs be interupted so other jobs can be completed first?