The Benefits of Mailroom Automation

No matter the size, every business and organization sends and receives mail. The bigger the organization, the more crucial and complicated the mail delivery process can be. Mailroom clerks must stay organized while lifting, moving, and transporting the mail in bags or carts. Clerks or other office workers manually prepare and process the information before it is filed, mailed, or delivered. Business decisions depend upon accurate and timely delivery of this information, and moving to mailroom automation is a guaranteed way to improve your company's document design and delivery process.
AutoMail’s document management systems have the ability to take batches of documents and pull information from pre-designated fields, expediting the indexing process. With our software you add indexing information, and receive documents that are scanned in their work queues to verify. This saves time in sorting, preparing, and verifying in your mailroom process.
The capability to access info whenever it's needed, from any location, delivers additional flexibility not only to workers, but additionally to their constituents. Is the claims office waiting on support documentation or images to resolve a time-sensitive claim? A document management system can be set to send alerts as soon as missing info is received. Do you have business executives or agents on the road who are waiting for important mail? You can put an end to the repeated phone inquiries about the status of a piece of mail because document receipt results in immediate, automatic notification, wherever your employees happen to be, as long as they have access to the internet and your system. The arrival of new email, pictures, images, or data in the digital information repository can start a series of job-related tasks in accordance with your preset business rules.
AutoMail’s mailroom automation solutions will cut down on time spent preparing and delivering your mail so your office can focus on other tasks and work more efficiently. If you would like to learn how our mailroom systems can work for you, call today and schedule a demo!

Mailroom automation solutions for business like financial, healthcare, insurance. Mailroom automation is safe electronic delivery of business documents.

What actually digital mailroom automation is?. It is the term used to describe the automatic processing of all incoming documentation.
All incoming information is automatically captured at the point of entry, at a centralized Head Office or at local branches and streamlined across the organization. Data is extracted at the earliest stage in the process and delivered rapidly to all relevant business systems, eliminating departmental delays in acting upon the data or correspondence. This is key when dealing with time-sensitive data. A true end-to-end digital mailroom solution should be able to seamlessly integrate with all of your business applications using special connectors that map the systems via an enterprise gateway.

So, what benefits do you get when we employ digital mailroom automation? Firstly, we can reduce functional costs both in the mailroom and across the organization, as employees receive only those relevant documents that they require. In Addition to that, a digital mailroom solution eliminates costly internal physical delivery and storage costs. It also delivers mail in a fraction of the time required by an actual manual mailroom. A digital mailroom solution also provides consistent information handling. In other words, information is streamlined regardless of its original format and standard business rules are applied to all types of information regardless of its origin.  Additionally, a digital mailroom solution provides all employees, whether on-site or remote, with instant access to all incoming data.

According to a survey conducted by AIIM in 2009, centralized-house scanning and mailroom scanning are set for a considerable growth in take up compared to outsourced scanning and capture.