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Updated by Sandeep Kashyap on May 18, 2018
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Demystifying the 5 Phases of Project Management

Project management is getting bigger and better with every project. It isn’t limited to just overseeing a project from A to Z. It’s about what goes inside while planning, developing, communicating, executing, and controlling the project. It’s pretty much like playing Tetris where you need to fit different elements together in order to successfully complete the levels.

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Phase 1: Project initiation

Phase 1: Project initiation

This is where a project starts. The purpose of this phase is to define the project in a larger sense. Here, the project manager starts with a kick-off meeting with a client(s) to understand the goals and objectives and most importantly, their expectations from it. It’s essential that he goes through all the details and ask as many questions as possible to develop a better understanding of the project.

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Phase 2: Project planning

Phase 2: Project planning

Once you’ve defined all the objectives, it’s time to develop a roadmap for everyone to follow. It involves setting goals and describing job-responsibilities to the project members. Many project managers set S.M.A.R.T goals to make the process achievable.

S.M.A.R.T goals – It is a popular goal-setting process that helps you set goals which are ambitious yet doable. If you break the word, every alphabet signifies a quality that can help you set well-crafted goals.

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Phase 3: Project execution

Phase 3: Project execution

This is the phase when the project starts taking it shape. As a lot of things are happening while executing a project, maybe that’s why it’s referred to as meat of the project. The programmers are working on coding, web designers with the graphic material, status and performance reports are made by project managers. This phase is also called implementation phase.

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Phase 4: Project performance

Phase 4: Project performance

This phase is about measuring project progress and overall performance to see if everything aligns with the project management plan or not. Different project managers use different techniques to measure performance. Some use a project management software while others use key performance indicators (KPIs) to determine if it is on track or not.

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Phase 5: Project closure

Phase 5: Project closure

This phase represents the completed project. It is the last phase of project management that is also called post-mortem or follow-up phase. Generally, once the project is completed and delivered, the effective project managers set aside some time to identify the strengths, valuable team members are recognized, what went wrong, how it can be rectified, and what are the takeaways from the project.

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Using a cloud-based software will help you collect and save all the documents in one place.

Using a cloud-based software will help you collect and save all the documents in one place.

Consider using a best online project management software like ProofHub where you can create plans, assign tasks, communicate and collaborate with other project members and keep everyone in the loop regarding the progress of tasks.