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Updated by Workopolis_for_employers on Nov 13, 2017
Headline for Brilliant productivity tools to keep you (and your team!) on track
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Brilliant productivity tools to keep you (and your team!) on track

Let's face it: sometimes, it can next to impossible stay focused and productive throughout the day. From inefficient meetings to endless distractions online, we're are up against it. Luckily, there’s no shortage of tools to help you combat all these adversaries to productivity. Vote for (or add!) your favourites to the list!


RescueTime to combat time wasting

We all lose track of time online. One minute you’re researching a marketing concept, the next minute you’ve been learning about Jethro Tull on Wikipedia for 45 minutes. One option is to block certain sites from your employees’ computers. Another option is to gently show them how much time their wasting, and let them adjust their behaviour on their own.

RescueTime runs in the background, and then provides a report of your daily online habits, showing your team members how much time they spend on various applications and websites throughout the day. It can also block distracting sites, alert users when they’ve spent a certain amount of time on an application, and log accomplishments.

Hiver to keep their inbox at bay

Equal parts technological marvel and time burglar, email is definitely a necessary evil. But Hiver is looking to make it more and more functional. The Gmail extension offers a bevy of features to help your team collaborate and be more efficient with their communication. Manage shared email accounts and labels, write notes on emails and share drafts, create templates, schedule messages for later, and much more.

“These features are sure to help small business owners manage their inboxes in more effective manner,” says Niraj Ranjan, co-founder and CEO of Hiver. to make meetings less painful

How often have you seen your team go into a meeting room, make a game plan, and then walk out and forget it within five minutes? lets you put all your meeting minutes – as well as the agenda, related files, attendees, and all other key details – on one centralized, mobile-friendly site.

You can also use it to schedule meetings and make updates to keep everything organized. Added bonus: it integrates seamlessly with your calendar and contacts.

Take a Five to encourage (short) breaks

Breaks can help to recharge the brain and improve creativity. Of course, you’d ideally be getting your team up from their desks for a walk or a drink of water, but baby steps might be required. Take a Five is a good start: you simply pre-select an amount of time, then start goofing off online. When the time is up, the browser tab “self-destructs” – reminding the user to get back to work.

“Studies have shown that taking periodic breaks during tasks can help you stay productive and accomplish goals. But the internet is a distracting place,” explains the company. “We made Take a Five so you don’t get stuck in that break for the next hour.”

Cyfe to make monitoring easier

In a small business, the list of things to monitor can seem somewhat endless. Social media, sales stats, website traffic, email analytics…the list goes on and on. Cyfe offers a simple solution to help streamline the monitoring process: an all-in-one dashboard with over 70 pre-built widgets covering off everything from Google Analytics to FreshBooks.

The dashboard creates real-time sharable reports, saves historical data, measures against benchmarks, and can even send alerts via email or SMS.

Hootsuite to streamline your social media

When it comes to scheduling posts, Hootsuite is a great free option. You can schedule all of your social accounts here: LinkedIn, Pinterest, Twitter, Facebook, Instagram, and Google+. While there are a few limitations with the free version (you can only use and schedule 3 accounts), it’s enough to get you started.

Set aside some time every week to pre-schedule your social media posts. Setting up posts allows you to get your voice out there without having to be physically present. After all, being active on social media is the most important part.

  • Workopolis is a leader in HR technology solutions for employers. With over 16 years in the recruitment and HR industry, Workopolis has amassed Canada’s largest network of active job seekers, with millions of candidates in its resume database.

    Workopolis offers a wide range of job posting packages for companies of all sizes. It also has recruitment and HR tools like the Recruitment Centre, an all-in-one dashboard to manage job postings, track candidates, search through millions of resumes, and more.

    Visit to learn more.

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