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Updated by Joanna James on Jun 23, 2019
Headline for An Essential Guide To Choosing A Corporate Meeting Venue – All Things You Must Consider
Joanna James Joanna James
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An Essential Guide To Choosing A Corporate Meeting Venue – All Things You Must Consider

Hosting your corporate meeting is a big deal and finding the ideal venue for it is essential, as there are a number of things to consider, from budget to location. πŸ€΅πŸ’ΌπŸ‘”




Choosing your location is one of the most crucial elements when picking a meeting venue. A venue that is easy and convenient to a transport system is one of the key things to take in to consideration.

Unless of course, the meeting required the attendees to stay the night, in which case, a meeting hall in a hotel would be the most ideal.

Some hotels even provide some ideals meeting offers for you to take advantage of, which would be really convenient.



Space is important. Depending on the size of your meeting, you will have to find a suitable meeting space to fit the attendees. For example, hosting a meeting of about 20 people in a 200 capacity hall might seem a bit wasteful and make your meeting look empty.

However, hosting the 20 people in a smaller meeting room with enough space to move and walk around would be the most ideal. If you require a larger meeting venue to accommodating a larger number of guests, do take in to account the availability of facilities such as access to restrooms, restaurants, rooms and leisure facilities.



A range of facilities should be available at your meeting venue. This could be a great benefit as you wouldn't have to worry about details such as providing snacks or a mid coffee break session.

Check whether the venue offers IT equipment and support, wifi access, sports and leisure facilities, accommodation, beverages and refreshments, etc. All of these will ensure the little details of your meeting will be taken care of as you focus on the main events of the meeting.



Planning your budget and finalising it is crucial before you book your venue. Depending on your budget, you will be able to sort out a variety of things – including how much you're willing to spend on the location! If you have a larger budget and a smaller number of attendees, consider having your meeting at a location that's out of the city, possibly in a beach resort or something similar.

Popular sites such as Excellent Hotel Deals will help you snag some of the best deals in town, where you can pay less and get more! Grabbing some good hotel deals will also make you cost cut and save on having to pay for some of the extras.


Site Visits

Site visits are absolutely essential. Don't go by the phrase "What you see is what you get", especially after browsing through the venue's website.

Take some time off and visit the property, which will give you a better understanding of the property, including figuring out the ease of access to facilities such as the bathroom. You will also be able to decide on any other features that would be required, such as speakers, mics, etc.


Response Times

Although this may not always be accurate, the response team of the sales staff would give you a vague impression of how fast the service would be at your event. If the sales team takes a while to respond to an inquiry, chances are the service team at the venue might not always be quick and responsive.