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Updated by Emma Kalman on Apr 26, 2017
Headline for Reasons You Need Payroll Accounting
Emma Kalman Emma Kalman
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Reasons You Need Payroll Accounting

Payroll is not just about a list of employees that need to be paid every month. It covers much more than only that. There are legal requirements you need to comply with, as well as your tax information structure to consider with payroll accounting.


Reasons You Need Payroll Accounting

Reasons You Need Payroll Accounting

Most of the times, a payroll guide will look at the topic from a business perspective. Like how you need to make sure that you comply with the related laws, and how it can benefit the business.

These issues are very important for sure, but remember that every name appearing on the payroll is actually a person. If treating them only as just a number on your ledger account, you can miss the opportunity of understanding what their needs are. It may result in the business suffering due to underperformance.


Reasons why you should get a payroll accountant

Reasons why you should get a payroll accountant

Any type and size business will recognize the importance of getting a payroll accountant for business payroll accounting. It will be the first service in a business that needs assistance in order to avoid any complications. However, there are other factors to consider as well.


Saving cost

Most of your businesses, especially a small business that has less than twenty employees, will save money if they outsource their payroll admin. A payroll accountant can add up the exact time, which an internal employee will spend on doing your payroll, to evaluate how much it can cost the business.

Also what it will cost your business to print and distribute the checks, do the bookkeeping, and create tax documents. Yet, a payroll accountant will cost you less for their services, because normally they work with volumes. They use very sophisticated employee and payroll software to create the best practice.


The businesses productivity

The businesses productivity

By moving your payroll functions offsite, it can allow the staff to concentrate on more important tasks to grow your business. This is especially true for smaller businesses that appreciate this freedom. Thus, can concentrate on more pressing matters in the business.

It’s more important to focus and devote your time to managing and growing the business, and leave the payroll management to the professionals. They can complete the administration of your payroll much quicker because of their expertise, software, and volume.



Payroll has to comply with IRS regulations and rules. By outsourcing these functions, you typically will shift all the responsibilities for the legal compliances onto your payroll accountant’s services.

It’s been estimated that about 40 % of small businesses has to pay some penalties to the IRS every year because they filed their taxes for payroll improperly. Most payroll accountants guarantee their work and they usually don’t incur any penalties for inaccurate work or late payments.


About legal compliance

About legal compliance

Payroll accountants possess the resources and expertise to complete the paperwork accurately for payrolls. In connection with legal compliances, a payroll accountant can keep up with all the complicated changes in tax and legislation obligations that are connected with payrolls. You can count on their professional services to make accurate payments on time and meet the filing deadlines.


They can assure better service

Once again, the factors that are important like volume, expertise, and payroll technology access. They have the advantage to prepare the payroll and provide quality service to your business. Your employees can be sure to receive timely and accurate paychecks from a professional payroll accountant company.




To reconcile accounts involves much more than only reconciling your businesses bank account. With reconciling the payroll, it gets distributed into different accounts for expenses of your business’ system of accounting.

Some of the salaries will directly relate to your production costs, and others again will specifically relate to your overhead costs. Payroll accountants can reconcile the accounts easier because they have the experience and expertise to know how to distribute these costs.

They can also reconcile and pay quarterly tax payments when it’s due. The IRS wants to know that your 401k contributions are separately managed from all your other activities in accounting and with separate accounts for payroll would permit this.