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Updated by Vergil Foley on Feb 25, 2016
Vergil Foley Vergil Foley
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What Factors to Be Considered When Selecting Event Hosting Venues - How To Make Your Event A Success

When selecting the venue for an event there are a number of factors that should be kept in mind. These factors should be considered carefully so as to obtain the ideal venue for your event.



Naturally your budget will be one of the most significant considerations when selecting your event venue. The cost of hiring a venue will be a greatly important concern as you make your choice from the options available. As you might expect if you possess a lavish budget you will be able to obtain a premier standard event venue; similarly if your budget is more modest your choice of venue will accordingly be limited.


Space specifications

Space specifications include considerations such as the amount of space required as well as the capacity to accommodate the number of participants who are expected to attend the event. This will include the exhibitor and lobby space which will be needed if you are arranging a convention or meeting. Other related factors include the amenities available to load and unload materials and equipment; as well as technical considerations such as the availability of adequate electrical, lighting and audiovisual facilities.



This is a crucial factor that often tends to be overlooked. Naturally there must be adequate security cover in the form of personnel and facilities to deal with the requirements of the event. Other significant considerations include suitable security for the entrances and doors as well as the ability to limit access to the event so that only invited guests and attendees may enter the venue. This will prevent uninvited individuals from entering the venue.


Travel Convenience

As you might expect it is very important to carefully consider the exact location where you will be arranging your event. This is because the location must be convenient for your invitees so that they can travel to the venue without expending a great deal of travel time. If your event venue is too far away for attendees the number that is present may be affected.


Day / Time Availability

It is always better to retain a number of time / day options in your mind so that you have backup possibilities if one or more time / day slots are unavailable. Obviously this is because a selected time / day choice may be unavailable at certain event venues. On the other hand if you are reasonably flexible regarding the day and time of the event you are far more likely to be able to secure a venue for the event.


Appropriateness for the kind of event and objectives

This is a comparatively subjective factor but it is undoubtedly of great importance. Any event venue must match the kind, size and ambience of the event in question, so that it is a perfect fit for the occasion. In this regard it is always very important to keep the objectives of the event in mind so that the venue will be suitable for these goals and needs. If you desire to arrange a conference in Sri Lanka an outstanding service provider would be Nkar MICE, a reliable specialist who focuses on events such as meetings, conferences, exhibitions and incentives to match individual needs.


Customer Service

The management of the event venue must respond positively to your requests and needs in the run-up to the event. Equally importantly, the venue must have sufficient support staff available on site to meet the demands of your organization, its staff and the invitees so as to make the event a success. Efficient customer service will be significant in the success of an event.